Information for Presenters

Oral Presenters

Oral Presenters are required to prepare a PowerPoint Presentation for their 10 minute  (8min + 2min questions and answer period)  oral presentation (max. 10 slides not including title, author and disclosure slides). Please make sure that you stick to your allocated time. The session chairs will cut you off after your allocated 10 minutes time slot!

Kindly note that all screens in the session rooms will be 16:9 ratio. Oral presenters are encouraged to use the iMig 2018 presentation slide template: imig2018_ppt.

Speaker Ready Room

The Prince Edward Island Room – Level 4 at the Westin Ottawa Hotel is the designated Speaker Ready Room. All presenters are required to submit and/or preview their slides at least 2 hours prior to their scheduled presentation to ensure compatibility with the conference AV equipment.

Computers are available to upload and preview presentations. Speakers are required to report to the Speaker Ready Room at least 2 hours prior to their scheduled presentations. Changes can be made until 90 minutes prior to your presentation. Presenters should make sure all fonts appear as expected and all sound/video clips are working properly. The final version must be submitted to the Speaker Ready Room as no file submissions are accepted in the Session Rooms.

Opening Hours  
Wednesday, May 2 16:30 – 18:30
Thursday, May 3  07:30 – 16:00
Friday, May 4  07:30 – 16:00
Saturday, May 5 07:30 – 14:00

Poster Presenters

All poster presentations/boards are located in Exhibit Hall (Confederation II/III – Level 4) at the Westin Ottawa Hotel. A sign identifies each poster board with the assigned poster number and the presenter’s name. The poster board number corresponds with the pre-assigned Final Presentation Number provided in your confirmation letter and used in the abstract book. The size of the poster board and therefore the maximum poster size is: A0 – 33.1 in (w) x 46.8 in (h) – portrait format. Velcro dots will be available onsite.

Presenters are required to stand by their poster during BOTH Poster Mixer with Poster Discussion Sessions (Thursday, May 3 & Friday, May 4 – 17:30–18:30) to answer questions from conference delegates. Please note that Poster Presenters will not be asked to prepare a PowerPoint Presentation.

Poster Printing

Poster presenters are able print their posters in Ottawa using Marketing Print Mail Services | Allegra Ottawa. If you wish to use this service, cost of poster printing is CAD 90 plus taxes which includes a PDF proof to the author / submitter for confirmation. The printed poster will then be shipped to the Westin Ottawa Hotel for pick up during registration hours. Please see below order details.

Poster Hours

Poster Setup Time

  • Thursday, May 3, 2018, 08:00–11:00

 Poster Take Down Time

  • Saturday, May 5, 2018, 14:00–16:00; any posters not removed by 16:00 will be discarded
Thursday, May 3, 2018  
Poster Display Hours: 10:15 – 18:30
Poster Viewing with Coffee: 10:15 – 11:00 & 15:15 – 16:00
Poster Mixer with Poster Discussions: 17:30 – 18:30
Friday, May 4, 2018  
Poster Display Hours: 10:15 – 18:30
Poster Viewing with Coffee: 10:15 – 11:00 & 15:15 – 16:00
Poster Mixer with Poster Discussions: 17:30 – 18:30
Saturday, May 5, 2018  
Poster Display Hours: 10:15 – 14:00
Poster Viewing with Coffee: 10:15 – 11:00

Contact

For questions regarding your presentation, please contact iMig2018-Speakers at icsevents.com.

Conference Newsletter

Close

Subscribe to the Newsletter to receive important information about the upcoming Conference.