The Conference Secretariat (International Conference Services Ltd.) is the official housing bureau for the iMig 2018 Conference, and will offer assistance with the coordination of housing requirements for the Conference. Special rates and added complimentary amenities will only be available to delegates who book through the official housing bureau. Although the associations and the housing bureau will do their due diligence and negotiate the lowest possible group rates, we cannot predict future offers made by competing hotels. However, we urge all sponsors, exhibitors and delegates to support the Conference and book through the official housing bureau. The success of the Conference and the supporting associations depends on you using the contracted hotels.
The iMig 2018 Conference cannot meet the contracted room obligations if sponsors, exhibitors and delegates book outside the official housing bureau. Rooms that are not filled because of that create an expense for the Conference in form of financial penalties (attrition charges) and place the financial success of the Conference at risk, which increases with each delegate, exhibitor and sponsor not booking through the official housing bureau.
Please beware of housing piracy companies. They are contacting delegates / sponsors / exhibitors to book rooms through their channels and are claiming that they control the rooms for the Conference. They do not.
These companies charge non-refundable deposits from the moment you book their rooms; thus making it impossible for delegates to cancel their reservations and rebook through the official housing bureau. In some situations, rooms are not booked but payment has been taken.
If you have been approached by a housing piracy company, please contact the Conference Secretariat at iMig2018-Registration at icsevents.com.
Please note that the cut-off date to book accommodation at the Westin Ottawa was Monday, April 2, 2018 and the discounted rate of $249/night + tax is no longer available. Should you require accommodation, please email iMig2018-Registration at icsevents.com and we will try to accommodate you.
Password to Log In: 112921
Room Type: Premier One Bedroom Suite
Room Rate: $209/night (single/double occupancy)
(Complimentary High Speed Internet included)
Booking Deadline: Subject to availability.
Deposit: A 100% non-refundable deposit will be taken by March 21, 2018.
Cancellation Policy: Cancellation, reductions in room nights must be made no later than March 16, 2018. After this date, all cancellations, reductions in room nights and no shows will incur a penalty equal to 100% of the full stay.
If you have any questions, please contact the Conference Secretariat at iMig2018-Registration at icsevents.com.